February 4th 2008. I entered the building at the corner of Wilson and California for what was to become my new workplace. I had been here many times before as a student: to visit, once for a 2 week collaboration, once for a job interview that didn’t work out. But now I was excited – I was going to work at the Spitzer Science Center, with the telescope of the same name, among other things. This was my new academic home.

And what an exciting time it was. The halls were all abuzz, new postdocs, young staff, excited grad students almost entirely taking over that building. Tuesday bagels, Friday martinis, lunches and cigarettes on the roof. And of course, the walks to IPAC down the road or the brand new Cahill building – journal club at red door cafe. When the 2008 Euro Championship was played, it wasn’t Italy against Portugal or France against Greece – it was Claudia against Paola, Nicolas against Kalliopi, everybody hailed from all over the world. And all throughout my work, there was the clock that yielded Spitzer’s operation time.

Then in 2009, sad excitement – the cold mission was over, it had lasted about a month longer than expected, but even that was to come to an end. No more amazing IRS spectra, beautiful 24/70 micron MIPS images (come on, 160 micron was crap and you know it, heh). But on we went, Mark Lacy, my supervisor having just gotten a large IRAC program accepted.

And so I am sad that today Spizter is turned off. Thanks for the beautiful data, thanks for a great first postdoc at the Spitzer Science Center, thanks for letting me meet the great people responsible for that telescope. Godspeed, little telescope that could!

I was hired in 2011 at the Leibniz Institute for Astrophysics to help write the pipeline of the MUSE instrument. Back then it seemed so distant that the instrument would actually collect photons one day. In September of that year, we were so excited to test our pipeline on lab photons and to work with the first simulated data. This year in 2014 MUSE will begin actual astronomical observations, first light is only a few day away!

It has been quite exciting to slowly integrate myself within the MUSE team. While I have not done any hardcore programming on the pipeline itself (my colleague Peter Weilbacher did the excellent work of building the core and framework of the program), we have been testing, adjusting and writing lots of technical reports relating to the pipeline. Furthermore, as part of the science team, we have run many simulations, feasibility studies to test whether the science vision of our team members will be possible. Over the last 2 years, I have also written the User Manual for the pipeline, so if you are interested in MUSE data reduction, I am your gal (hint, hint for all you science collaborators out there).

Now the instrument is becoming a reality. We are already working on data taken at the VLT UT 4 telescope! They are only flats and arc lamp exposures, no on-sky data yet, but it is exciting that the mounting of the instrument went so smoothly and that data is actually coming in from Chile. Nevertheless, there are some kinks to be worked out. Beginning of February there will be a 2 week commisioning run testing out the instrument’s performance on different (calibration) objects on the sky – bright stars, galaxies and other objects.

If you are interested in this stage of the MUSE development, either because you may be interested in proposing to observe with MUSE or just because of general astronomical interest, I suggest you follow the blog over at http://muse-vlt.eu/blog/MUSE-Comm/Blog/Blog.html. We plan on being very community conscious and want to release as much information to the scientific community as possible. The intent of the blog is geared towards the professional astronomer or the very interested amateur, hopefully you will find it helpful and will propose to observe with MUSE! In the future, we plan not only to write about the instrument’s progress, but to show behind the scenes reduction and new science results relating to MUSE. Stay tuned, 2014 will be an exciting year for large datasets related to integral field (3D) astronomy!

This week I want to talk a bit about observing and TACs (Time Allocation Committees). Usually, when you want to observe at a big telescope, you must submit a proposal for your program. In that proposal you have to explain in detail what you want to observe and the scientific merits of your program among other things. Some telescopes (especially of the space variety) want to include how your program might relate to public outreach activities, other telescopes require an extensive list of your previous work, so that high quality and timely output is ensured.

All these things are graded by a group of people called the TAC. It is usually a group of people familiar with the facility and the scientific field of the proposal. However, large leeway can be made in either of these directions. If there is a time oversubscription, that is if the number of proposed observing hours exceed the number of available hours, then only the highest graded proposals will get any observing time. For highly sought after telescopes, such as the Hubble Space Telescope, the oversubscription rate can be as high as 10:1. Considering that only very few outright unfeasible or unscientific (aehm, bad) proposals get submitted, that is a lot of pressure on the TAC, making sure that only the best programs are selected. Every member has to carefully read the proposal and make personal notes, grades and comments, but each proposal gets discussed by the time the panel meets, to make sure that there are no conflicts of interest, personal vendettas or even to clear out some potential misunderstandings. The TAC then sends the recommendations and grades to the telescope scheduler, who actually has final say which programs get chosen. The proposer then gets the comments back with a likelihood with which the program will actually be observed.

During the last few years all of this was pretty much a black box to me. I submitted and submitted proposals. Sometimes I got the time, sometimes I didn’t. Sometimes the negative feedback was extremely helpful, sometimes… well, it really wasn’t and actually made me angry. Sometimes the feedback was a bit bizarre. A few examples (paraphrasing to make shorter): “This program is great, but the proposers should have asked for more time, so we chose to not give any time”, “This program is great, but the proposer is not senior enough”, “You have convinced us that red quasars are young, but we don’t think the young phase is really interesting”. And of course, there is the flattering comments: “This was the best proposal in its category, it should definitely be awarded time!” ha! Also, it seemed some telescopes were, hmmm, how to put this delicately, fairer than others, it was about the science and not about who you knew at the TAC.

In the last year I have now been part of the LBT TAC relating to the german time allocated. The AIP gets about 5% of the total observing time, since it is building the PEPSI high resolution spectrograph. Because the amount of time is so small, about 40 hours of observing time divided into 20 hours good time and 20 hours doubtful time, the TAC has to actually evaluate every science category and not just your field of expertise (which would be extragalactic science for me).

It has been an interesting experience to be sitting on the other side of the process (similar to being referee for a paper). As usual, I am always very impressed with all the good work that my colleagues are doing in astronomy. The following are a few things, I kind of picked up these last 3 TAC meetings and evaluations:

– It is not necessary to go for the home run (“this will fundamentally change our understanding in galaxy evolution”) – in baseball, as in science OBP – on base percentage (projects to work on) are the meat and potatoes. Describe to me your project in context of other work going on. It’s ok if your result will be just a grain of salt within a big field, but be sure to thoroughly make me understand that grain of salt and why it is important.

– Be very aware of the telescope / instrument you are applying for. Look, we all recycle our proposals for different telescopes, but you need to at least address why this instrument is best suited for your science. Otherwise, since I am trying to cut time among a lot of good projects, I will just tell you to propose at that other instrument (that you have access to), which is better suited. This is just like applying for a job and just replacing the name and institution in your cover letter – don’t! At least change your proposal somewhat to tailor it for the facility.

– This relates very much to the first point above, try to write a proposal without too much jargon in it. I know this is difficult, especially for graduate students. Believe me, practice makes perfect and you will become much better at it explaining you research to all different levels of an audience. For example, instead of saying “the M-sigma relation” write that the mass of the central supermassive black hole is related to many properties of its host galaxy. An expert will know what you mean with both statements, but a stellar astronomer might not have known everything about it.

I think those are the most important points. Of course, the actual process of the proposal (e.g. simulations or previous work) should be careful, precise and honest, but I assume that as a given. The actual TAC meetings are always fun. We are genuinely sad, even though we were looking for them, when points come up, that make your proposal unfeasible. I am definitely looking forward to continuing the work in the next few semesters.